Notion Event Planning Template

This is a Notion event planning template built for marketers and event organizers like you who want to stop juggling 20 docs and to (finally) have everything in one place.

Who am I to make this?

I’m Maria – Notion Ambassador & Content Creator. I hosted 5 events in 6 months with 300+ participants and created this template with steps I take when planning events.

Hosting the first one was definitely a challenge, but after that it got so much easier – and with this system it will be eaaaasy peasy for you 🫶

Here are some pics from my last events in Berlin if you're curious: Notion for Marketers Workshop, Notion for Marketers 2.0, Notion for Marketers 3.0 ❤️

With this dashboard, you can:

• Keep a high-level overview of all your past, current, and upcoming events
• Use a detailed, pre-filled template to plan every aspect of a new event — from emails and catering to speakers to event day agenda and post-event survey
• Track speaker outreach and confirmations with a built-in tracker
• Store your venue partners and contacts for reuse
• Share a visual moodboard (example included) with your photographer to align

Simple, flexible, and powerful — this template is made to adapt to your workflow.

I wanted to make this as easy/accessible as possible, but am always open to ideas on how to improve this further, just reach out on LinkedIn.

Happy to hear from you <3